Microsoft lync presence awareness

Enabling Remote Work. Small and Medium Business. Humans of IT. Green Tech. MVP Award Program. Video Hub Azure. Microsoft Business. Microsoft Enterprise. Browse All Community Hubs. Turn on suggestions. Auto-suggest helps you quickly narrow down your search results by suggesting possible matches as you type. Showing results for. Show only Search instead for. When a contact is busy, you may want to know if the individual is busy on the phone, in a meeting, catching up with the latest e-mails or working on another task.

The additional information can help you decide the best way to reach the contact. Similarly, when you are away from the desk, you may want to let others know if you are on a lunch break, out of office, or in a meeting. When publishing presence information to share with other users, a presence publisher typically wants to control who can access the presence data, what kinds of presence information various users may view, and for how long the publication of a particular piece of data lasts.

With enhanced presence, the following application scenarios are readily supported:. A user may want to distribute the work phone number to everyone, while allowing only a small group with access to a mobile phone number.

While working on an important project, the user may want to permit urgent interruptions by the members of her team, but not anyone else. While traveling, the user may want to inform some people of the detailed itinerary and to tell others that his agenda involves interstate travel. Microsoft Lync Server uses the concept of containers as the mechanism to control access to published presence data. Enhanced presence data is described by enhanced presence category instances that are characterized by the following general features:.

Enhanced presence category instances are of XML data types and can be used to describe any type of data. Make sure you set your status to an appropriate state. The following table describes each presence status that other people may see for you, what each status means, and which ones you can set yourself.

Lync sets this status when, according to your Outlook Calendar, you have an appointment. You can also select this status from the drop-down arrow. In a call. In a meeting. In a conference call. Do not disturb. Be Right Back. To change these default values, click the Options button , click Status , and then click the arrows next to Show me as Inactive when my status has been idle for this many minutes and Show me as Away when my status has been Inactive for this many minutes. Off Work. Note: When you turn on the out-of-office notification in Outlook, the note you write in Outlook will display in Lync as well, and a red star or asterisk will appear next to your presence status.

Depending on what privacy relationship a contact has, he or she will see different amounts of presence information about you. For more information about setting privacy relationships, see Control access to your presence information. The presence states are pre-set in Lync and can't be customized or added to. In the Contacts list, click the down arrow under the Call button. If your Lync account is synced to your Outlook calendar, an out-of-office message will display as your personal note in Lync whenever you turn on the out-of-office notification in Outlook.

This notification will then get inserted in your contact card that is shown to your contacts. When you return from vacation, remember to turn off the out-of-office notification.